How to Add more FREE emails when reaching the 10 Email Account Limit for Google App Emails OR for other Domain Name Email Services
Google decided to reduce their free Google App Email accounts from 50 to 10 this year. For those who had already created more than 10 emails before this restriction came about, don't fret, you have been grandfathered and should still be able to create up to 50.
For those who have since created a Google App Email account, and have found that they need more than 10 emails, and don't want to pay the absurd pricing Google is offering for paid Google App Email service, then I have the perfect solution for you (if you're willing to put some time and work in).
1st Method - Google Group Emails
The easiest thing to do is to create Group emails. You can create up to 10 Groups that will look like an email and share your domain name as your other accounts do.
However, there are some drawbacks to Group emails. The first is that it does not have an inbox, so you cannot login to it like a normal account. Group emails only forward emails sent to it, they do not keep or record them. As such, you have to add email address(es) to the Group. The second drawback is that when replying to an email sent to that Group, because you have no actual account, you have to reply from another email service (which may come across as unprofessional).
Although this is the easiest method, it is not ideal.
2nd Method - Google Nicknames
For each Google Email you can have up to 20 nicknames. A Google Nickname is like a Google Group, with the exception, nickname Emails only forward to one Email account.
To Create Google Nickname Emails:
- Log into the Admin of your Google Application Email account. Go to http://www.google.com/a Then click the Login link at the upper right corner of the screen. Enter your domain. From the drop down list, select "Domain Management"
- Once in the management area for your domain, click the menu tab "Organizations & Users"
- Click the domain where you want to add nicknames
- At the bottom of the page you will see a section to add nicknames.
3rd Method - Adding Another Email Address You Own
This technique requires a bit of work, but should allow you unlimited email accounts associated to your domain name. You can also use this method even if you have your domain name email coming from somewhere else. I will be explaining this method with Google App Email:
NOTE: This method still involves Groups, and also is a bit of work just to add one extra email address to a domain name. But if you do need more emails for free, this method is the best and fastest way to do so.
1) Create a new Gmail account.
2) Login to your Google App Email with administrative privileges.
3) Click on "Manage this domain".
4) Click on the Groups tab.
5) Create a group with the email you want to be able to use for receiving and sending emails.
6) Put the email of the Gmail account you will create in step #6 (or another valid email you use) into the Group.
8) Login to the new Gmail account.
3) Go to Mail Settings.
4) Go to the Accounts tab.
5) Click on "Add another email address you own".
6) Type in the name of the Group and the Group email address you created.
7) Click to send the confirmation email.
8) Login to the email account your new Group email is forwarding to.
9) Click the confirmation link in the Google Verification email sent.
10) Delete the Group you created from your Google App Email dashboard.
11) From within your Gmail account, you can go back to Mail Settings > Accounts and change the default address of your Gmail account to the Group email address.
NOTE 2: If NOT USING GOOGLE APP EMAIL, you will need to ensure you the ability to add one extra domain name email to your service since Groups is a Google App Email feature-only.
This means you hopefully can add one more domain name email to your service without being charged. Or, you will need to delete one of your existing emails, create a new one in place of the Group steps above, delete that email when getting to step #10, and then recreate your old email. Doing this latter solution will erase all email when deleting an account, so be sure to backup everything before doing so.
NOTE 3: Even though the new account is connected to Google App Email, or your other service, there is no control from that area to delete that email from the Gmail account created. Be sure that you want that person to have an email account associated to your domain name as they will have control over that account [you would have to ask that person to delete that email from their account if you didn't want them to send as your domain name anymore].